Notations

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Toolbox Topic: Notations

Notation: The act of noting.

In Schedule B-I, many examiners use a similar note to the following:

“This Commitment is subject to further requirements and/or exceptions.”

Instead of using this notation after each particular requirement, I would suggest holding off and placing it at the end of Schedule B-I, with use of the following code.

(Furtherreq)

Note: This Commitment is subject to further requirements and exceptions following review of the documents submitted to satisfy the requirements set forth. 

Setting the notation up in this manner is concise. It also leaves the reader with the conclusion that there is work that needs to be done before closing. It is like the end of a chapter.

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Suggestion:

When an examiner sets up a B-I Schedule (requirements), it can often be messy, with many complications. I would like to offer some advice.

I would suggest implementing a “2 point rule.”

When setting up your B-I, if you have more than two complications, don’t write the Commitment at this time. Stop and discuss the situation with your processing liaison. By gathering additional information from the customer at this stage, you can avoid writing a Commitment that is impossible to fulfill, let alone understand.

Example:

The purchase agreement discloses a tax id that is to be “split”. There is no survey in the file. Additionally, your search package reveals a recent divorce and bankruptcy filing. So, you have 3 points: 1) the split; 2) the divorce; and 3) the bankruptcy filing.

In my determination, this file has exceeded the 2 point rule. I would attain additional information at this stage, such as the survey and the divorce judgment. When this information is received, you can then form a more literate Commitment, with achievable requirements.

Like a tennis match, from one court to the next, until you have results.

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Think great things, achieve great things.

Dave Phillips
Examiner
© 2016